A majority of Office 365 user still needs clarification while choosing a solution to back up the mailboxes of Microsoft Office 365 mailboxes. Even the user who knows the Office 365 email backup solution to PST needs help to finish their task successfully. One of the main reasons behind them is the lack of knowledge.
Apart from the Office 365 admin, the user responsible for creating the backup of Office 365 emails needs to remain cautious, as a single mistake can put the whole process in trouble.
So, the primary reason for this blog is to educate users looking for a solution to back up Office emails. Ultimately, we will suggest one solution that will outclass other solutions.
What makes it important to back up Office 365 emails? Reasons Explained
Everybody knows the data retention policy of Microsoft to hold user data in the data deletion. It makes it possible to restore deleted mailboxes of office 365 within its retention period; otherwise, the user has left with no solution to recover their data. Also, there are reasons which support the requirement to regularly backup data. Some of the most common reasons we have shared below:
- To fulfill the requirement to share Office 365 data outside the organization.
- Preventing permanent data loss from situations like accidental or even intentional data deletion.
- Office 365 provides data storage as per the subscription plan the user opts for. When data exceeds the storage capability, it is better to think of Office 365 email backup to PST file to create some space.
- Hackers always look for the opportunity to steal data. So employing a backup solution to protect Office 365 mailbox data will be a better move in order to isolate the data loss situations.
These are some of the common reasons which make it necessary to back up Microsoft 365 emails. Now you need to think about the solution that can help you tackle this situation.
Consider taking help from the listed solution to create a copy of your Office 365 emails locally.
A solution to Backup Microsoft 365 Mailboxes
Usually, there are two ways to back up data: manual solution and professional third-party software. If we look at the manual strategies for Office 365 email backup to PST process, then Microsoft does not offer any built-in solution, but with the help of the content eDiscovery method, users can take the backup.
However, it consumes a hefty time and effort to make it a successful backup. So it is worth considering the alternative backup solution to overcome the limitations. We are talking about, Shoviv Office 365 backup and restore tool, which has the potential to deliver an outstanding result.
This software makes it easier to perform the backup task without taking help from the IT professional. To make you aware of some of its outstanding functionalities, we have prepared a list of them:
- It has a backup scheduling option which allows it to backup up several times, such as daily, weekly, and monthly. Also, users can set the time period on which they need to take Office 365 email backup to PST file.
- This tool also enables the user to extract the data from their mailboxes into several other file formats, which include MBOX, MSG, MHT, EML etc.
- Restoring the backup file such as OST, PST into the Office 365 mailboxes is also its key functionality. Also, the folder hierarchy will remain untouched after successfully restoring all data.
- Due to its incremental backup feature, when the user looks to resume the backup, the software makes sure to skip the already exported item and will only take the backup of remaining data from the last backup.
- It also provides several data filter options based on different criteria like the folder, item type, etc.
- Users can also run multiple backups and restore processes simultaneously, which will not adversely affect the tool’s working.
- Even its control on the limit of total failed count will prove beneficial to restrict the high number of failed items in the output.
- This software also has the option to set the time for the larger item whenever any item takes more than time, and then it automatically moves to the next item.
- A demo version of this software is also available. It allows users to process the first 50 items from each folder to check the software’s works.
Conclusive Statement
It is evident that the process of securing Office 365 emails is not a simple task. Users should know about the pros and cons of the solution they opt for Office 365 email backup to PST process. Although, we have discussed a third-party backup solution which has the potential to compete well among its peers. Also, before making any conclusion, we request users go through its free demo version.
