Tough, Time-consuming & Lengthy – These words are often connected with email alteration. However, not during MBOX to PDF conversion. There are some easy and efficient ways to do this without manipulating the email attributes. But, you need at least one third-party application for this process.
Here, we will use two applications for email conversion:
- Mozilla Thunderbird
- MBOX Converter
You can use either of these methods for your task.
Using Thunderbird to Convert MBOX File Into PDF
The Mozilla Thunderbird application is a free and open-source platform for users to manage their emails. Although it will need to be configured and set up, it won’t affect your wallet. The only disadvantage of using this solution is that it does not save attachments with the PDF file.
This method is divided into 3 stages:
Stage 1. Install ImportExportTools NG add-on
The first step is to install a free-add on necessary for the next two stages. This add-on can be found in the Thunderbird add-on store. Download the file here (https://addons.thunderbird.net/enUS/thunderbird/addon/importexporttools-ng/)
- Once the file is downloaded, open Thunderbird and go to “Tools” menu bar.
- Click on “Add-on” option to launch the “Add-ons Manager” tab.
- Here, click on the “Gear” icon and select “Install Add-on From File…”
- Browse and select the downloaded file and click “Open” button.
- Once the add-on is installed, restart Thunderbird.
Stage 2. Import MBOX File in Thunderbird
This stage enables a user to import the MBOX files in Mozilla Thunderbird for converting into PDF. If you already have the MBOX data in Thunderbird, you can skip this step. Otherwise, do the following:
- Right click on Local Folders > ImportExportTools NG > Import mbox file.
- Click OK.
- Select the MBOX files that you want to convert to PDF and click Open.
- The files are successfully imported in Thunderbird and awaits further processing.
Stage 3. Convert Emails to PDF
Now that we have all the MBOX data within Mozilla Thunderbird, it is time to convert MBOX files to PDF format. To do so, follow the steps given below:
- Open the imported MBOX folders in Thunderbird.
- Select the emails that you want to convert to PDF.
- Right-click on any of the selected message and choose Save selected messages> PDF.
- Click OK on both the warning messages.
- Now, choose location to convert MBOX files to PDF and click Select Folder.
Important Note: Among the two warning messages, one tells the user that the attachments of the selected emails cannot be saved in PDF format. This is a limitation of this manual method. Other than that, the process is a bit lengthy but it’s free. And that’s what matters, isn’t it?
Using MBOX Converter to Export MBOX to PDF Files with Attachments
SysTools MBOX Converter (to Convert MBOX Files) is an affordable tool to export multiple MBOX files into Adobe PDF format. It saves the attachments along with email messages without any hidden limitations. It also preserves the attributes, formatting, and email correspondence during the conversion process.
The software provides multiple advanced Settings to convert MBOX files to PDF, such as:
- Page Margins: Users can set margins for top, bottom, left and right section of the PDF file.
- Page Size: There are more than 20 PDF size options such as A4, A3, wrapper, etc to choose from.
- Paper Orientation: It converts the MBOX to PDF in either portrait or landscape mode.
- MIME Header: Users can also include complete header details within the PDF files after conversion.
Benefits of PDF Files
We discussed the methods using which one can easily convert MBOX files to PDF, but have you ever wondered why PDF files are so much in demand. Even email messages used for communication are required in PDF format. Well there are quite some reasons for that. We have discussed some of them below:
- For legal actions, or in simple terms for litigation, PDF files are required. If you want to file those, the emails must be first converted into PDF documents.
- Cyber crimes are at a rise and emails have become a very important part of digital forensics. PDF files are the standard legal documents so MBOX files are converted to PDF files.
- For presentations and projects, PDF is a much portable option than MBOX, as PDF file is independent of platform
- It is the accepted standard file format for businesses and the best document to share across the enterprise for information.
Email conversion is always riddled with data-loss issues related to formatting, attributes, and header details. The process of converting MBOX files to PDF is especially problematic due to lack of manual methods that retains attachments. In this article, we included a free method that can easily convert MBOX to PDF, however cannot retain attachments. To overcome this technical limitation, we also introduced a third-party conversion tool that not only retains attachments but performs a flawless conversion. Users may choose the method as per requirements.